There are many occasions when company receives the goods with a receipt note or a challan and the bills are received at a later stage. In such a situation, it is important to ‘Track’ the receipt of inventory against the purchase bills.
Tally provides us this facility through tracking numbers. “Tracking” the delivery or receipt of inventory is purely an inventory related activity. Tally helps to combine such entries into the accounting system. For any goods or items received through challan, but bills not received can be seen under group “PURCHASE”.
For any goods delivered through challan, but bills not raised can be seen under the group “SALE” Use of tracking number helps us to keep track of stock movement against sale and purchase bills. Under the Group purchases all goods received, but bills not received can be seen, which signifies that goods have been received against pending orders, but the accountant has not entered bills (purchase).
Mostly in manufacturing organisation, where there is assembling or manufacturing of new product, batch no. (commonly known as lot no) are used to identify the movement of the inventory. In pharmaceutical industry, any medicine tablet will bear the batch name.
Similarly any processed food items like Coca-Cola bottle also bears the batch detail and manufacturing date. Tally has a feature to give batch no., manufacturing date and expiry date of the item, while buying or manufacturing it. In F-12, if we activate “Honor expiry date usage” then tally will not allow sale of expiry goods. It also helps us to make decision about old lot/ batch no. Goods lying with the company.